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IVCSD Management Assistant Job Announcement

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IVCSD Management Assistant

Location:

Isla Vista Community Services District (IVCSD)

970 Embarcadero del Mar Suite 101

Isla Vista, CA 93117

Islavistacsd.ca.gov

Pay:  

$36.00/hr for 20 hours per week

Silver PPO health insurance (value of $7,550/year), provided 30 days after hire.

Retirement - Required participation in a 457(b) retirement plan, 9% employer contribution and 3% employee contribution

Receives 7.5 vacation days per year, sick days provided

Hourly | Benefited, At-will position

ABOUT THE POSITION

The IVCSD Management Assistant will support the General Manager in the administration of the District’s internal operations.

IVCSD VISION STATEMENT

For Isla Vista, by Isla Vista, building the community we deserve.

ABOUT THE IVCSD

Isla Vista, CA is a close-knit oceanside town along the South-Central Coast in Santa Barbara County. It is known for its youthful atmosphere and the adventurous spirit of its residents. The Isla Vista Community Services District (IVCSD) was formed in early 2017 (Pursuant to Government Code § 61250) after decades of struggles for self-governance by the residents of this unincorporated community. The District’s adopted 2022-2023 budget includes $1.3 million for community facilities and programs, public safety services, a rental housing mediation program, a community beautification program, a compost collection service, and more. We have a small staff of a General Manager, Community Engagement Director, Community Spaces Manager, Compost Collective Manager, IV Beautiful Manager, and interns; along with many contractors and community partners. 

JOB DESCRIPTION:

  • Process biweekly payroll for all District employees, with final approval by the General Manager.
  • Assist the District’s accountant and General Manager with the District’s accounts payable & receivable; maintain communication with the District’s vendors.
  • Develop an understanding of the District’s record retention policies; organize and maintain the District’s records (contracts, resolutions, employee files, minutes, etc).
  • Assist the General Manager in the creation of documents: contracts, resolutions, policies, etc
  • Assist the General Manager in maintaining the District’s policy manual and the policy development process.
  • Assist the General Manager in performing the Secretary/Clerk duties for the Board, including Brown Act agenda noticing, meeting minutes, and agenda creation.
  • Assist the General Manager with problem solving operational roadblocks and efficiencies.
  • Work on special projects as assigned by the General Manager.

 

OTHER DUTIES: To support IVCSD operations other duties, responsibilities, and activities as assigned. 

This position may include work on some weekends and evenings, for example, to assist with Brown Act noticing. 

KNOWLEDGE OF:

  • Google Suite; Drive, Docs, Sheets, Slides, Forms, etc with advanced-level functions.
  • Trello as a work management tool (trainable).
  • Office administration norms and practices.
  • Some knowledge of local government in California is preferred but not required.

SKILL/ABILITY TO:

  • Write strongly, clearly, and effectively for both external communication and internal communication.
  • Apply an understanding of a body of standardized information, regulations, procedures, and operations to general administrative work.
  • Use judgment and initiative to select and apply the most appropriate guidelines and to make minor deviations in guidelines and processes to adapt to specific cases 
  • Listen to and understand lengthy and technically complex questions, complaints, and explanations
  • Differentiate between decisions management assistant is empowered to make and those that should be referred to a higher level 

The Ideal Candidate:

  • Has the willingness to understand and be a part of Isla Vista’s unique community culture.
  • Can work independently with multiple priorities/tasks.
  • Maintains a friendly, professional and approachable demeanor.
  • Keeps internal matters confidential.
  • Is responsive and corresponds with colleagues, constituents, and stakeholders in a timely manner.

All employees of the IVCSD are public servants of Isla Vista and represent a community investment in good governance. As such, employees shall strive to be efficient in their service and conduct themselves professionally and courteously in all dealings with the public and fellow employees. IVCSD Policy Manual

EXPERIENCE & EDUCATION 

A bachelor's or associate’s degree from an accredited College/University, or equivalent experience, is preferred but not required.

2 years of experience working in an office environment is preferred but not required.

Important Dates:
Deadline for Applications: November 17, 2022
Invitations to Interview: November 18, 2022
Interviews Conducted: November 21-22 2022
 

How to Apply:

Submit an application here: https://forms.gle/TecKr8sKmSbxAY5P8 

Email the General Manager your resume and cover letter: generalmanager@islavistacsd.com

Position requires a background check 

The Isla Vista Community Services District provides equal employment opportunities to all employees and applicants for employment without discrimination on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, physical or mental disability or veteran status.